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A-11 Section 300

Planning - Planning means preparing, developing or acquiring the information you will use to: design the investment; assess the benefits, risks, and risk-adjusted life-cycle costs of alternative solutions; and establish realistic cost, schedule, and performance goals, for the selected alternative, before either proceeding to full acquisition of the capital project (investment) or useful segment or terminating the investment. Planning must progress to the point where you are ready to commit to achieving specific goals for the completion of the acquisition before preceding to the acquisition phase. Information gathering activities may include market research of available solutions, architectural drawings, geological studies, engineering and design studies, and prototypes. Planning is a useful segment of a capital project (investment). Depending on the nature of the investment, one or more planning segments may be necessary. During the planning phase, when contemplating a performance-based acquisition, agency program offices should evaluate their service requirement and determine:

  • Whether a performance-related baseline problem exists (cost, quality, timeliness, impact to agency mission);
  • The level of risk associated with the service not being optimally provided (importance to mission of the service being provided optimally);
  • The level of confidence the agency has in its own " performance work statement or statement of objectives document" to solve the baseline problem;
  • The amount of risk the agency wants to assume for managing the service impact on its own versus shifting to a vendor; and
  • The readiness of the program to measure the impact of the service on its program performance goals/mission, as well as the readiness of Program staff to participate in the PBA process.